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October 20, 2014 How-to-Guides , , ,

How to create an email group

create_email_group

To mail more than one person, you only have to enter all recipients in the Cc: or Bcc: field of your message. Only? Easy once and for five people, maintaining group communication that way quickly becomes complicated. Fortunately, group email services exist that make it all a snap.

Often, you want to send e-mail to more than one person – for example, all the folks on your Jokes, Sappy Stories, Family, or whatever lists. By creating a group, you can save yourself some time spent typing all those addresses over and over.

To create a group, follow these steps:

1.Choose Tools➪Address Book to open the Address Book.

2. Choose File➪New Group.
A dialog box appears, where you can create the group.

3. Type a name for the group.
Be clever and descriptive. The Jokes group can be named Jokes. The people you send messages to regarding your nude quilting group can be named Nude Quilters.

4. Add members to the group.
Use the Select Members button to pick whom you want to be in the group. This action displays another dialog box, from which you can cull your list of e-mail contacts and add them to the group: Select the names and addresses from the left side of the window and use the Select button to add them to the group on the right side.

5.Click OK when you’re done adding members.

6.Click OK to close the group’s Properties window.

7.Close the Address Book window.
You’re ready to use the group.

To send a message to the group, type the group’s name in the To, Cc, or Bcc field. The message is then sent to that group of people automatically.

You can also click the To button, as described in the preceding section, to choose a group from the list in your Address Book.

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